Seattle Public Schools

Legal

Public Records Requests

SPS Public Record Requests

How to Request Public Records

所有公共记录要求必须直接向公共记录主任提出. The Public Records Officers may be contacted by mail, fax, email, or in-person, by appointment only, at the John Stanford Center.

Please include detailed information about your request.

Public Records Request Form

Staff or Student Directory

If you are requesting lists of staff, please complete and sign the Declaration for Non-Commercial Use of List of Names Form and submit it along with your request to our Public Records Officers.

If you are requesting lists of students or Directory Information, please complete and sign the Directory Information Request Form and submit it along with your request to our Public Records Officers.

Special Education Records (IEP/504)

To obtain student-specific special education records, please contact the Special Education Department. Please make special education records requests via phone, fax, or email:

Phone or Fax: 206-252-0895
Email: spedrecords@joyerianicaragua.com

Health Records

如欲取得学生特定的健康纪录,请联络健康服务部. Please make health records requests via phone or email:

Phone: 206-252-0763 or 206-252-0750
Email: healthservices@joyerianicaragua.com

Transcripts/Diplomas/Graduation Verification

If you are a former student requesting your transcript, diploma, graduation verification, or academic history, please do so on the Student Records Request site located Student Records Request.


Fees for Records Requests

本区已采纳法定收费表,收取以下收费:

  • In-person review of documents – No cost
  • Photocopies of public records – $0.15/page
  • Electronic copies of records that exist in hard copy only – $0.10/page
  • Electronic documents – $0.05 per every four electronic files or attachments uploaded to email, cloud-based data storage service, or other means of electronic delivery
  • Transmission of public records in an electronic format – $0.10 per every 1 GB
  • Postage and media – Actual costs incurred by the District
  • 定制服务-除上述指定副本费用外的实际成本

有关收费的进一步资料,请参阅监察程序4040SP.


Policies, Procedures, and Exemptions

有关公开公共档案政策及程序的资料,可参阅下列卫生及公共服务署文件. 

View a list of other statute exemptions outside of RCW 42.56.


Frequently Asked Questions

We are happy to help! Please review the FAQ below. For any additional questions please contact us at publicrecords@joyerianicaragua.com.

No. 《正规的棋牌平台排行榜》(FERPA)概述了家长和学生获取学生教育记录的单独程序. To obtain your own student records you must be at least eighteen.

You can obtain student records in several ways:

  • Directly through the school by contacting the school’s administration;
  • Through Special Education Records via email at spedrecords@joyerianicaragua.com where a student is a Special Education student;
  • 通过总法律顾问办公室通过电子邮件联系员工艾里安·黑斯廷斯 alhastings@joyerianicaragua.com; or
  • 在学区的学生档案网站上为离开学区超过两年的学生提供在线服务.

地区以电子方式提供记录,除非请求者以不同的格式提出要求. Where small enough, the District provides records via email. When records exceed the size allowed by email, we will place the records on a CD or flash drive for pick up or mailing.

The law requires requestors to make requests for “identifiable” records. To the extent possible, 我们建议在申请记录时提供尽可能多的细节,以确保我们找到你想要的东西. Date ranges, keywords if requesting an email search, document names, 任何其他描述性术语都有助于确保我们找到响应项.

例如:请求者对发生在他们附近学校的操场事件的文档感兴趣,该事件涉及特定的工作人员. 他们使用搜索词“游乐场事件”查询员工A在1/1/18至8/31/18期间的所有记录,结果会更少, 但比起在全区范围内使用“游乐场事件”这一搜索词来查询所有电子邮件,可以更快地向请求者提供响应更迅速的项目.”

如果您对如何提供/提供什么有疑问,我们很乐意提供帮助! You can reach us for further clarification or help at publicrecords@joyerianicaragua.com.

No. Public records requests are, themselves, public records. Unless otherwise protected by the law, 申请人的身份及向本地区提供的资料(包括电邮), phone numbers, and home mailing addresses) are disclosable.

Most requests will not be fulfilled within five business days. Under the law, 学区必须在5个工作日内以下列方式之一确认索取记录的请求:

  • by providing the records;
  • by providing a reasonable estimate of when the records, or an installment of records, will be available;
  • by asking for clarification and, where possible, providing an estimate of when the records will be available; or
  • by denying the request.

平均而言,该地区收到的请求需要超过五个工作日才能完成. As such, 大多数请求者将在我们对其请求的最初五天回复中收到确认和提供记录的预期时间表.

我们感谢请求者希望尽快收到他们的文件,并尽一切努力及时提供记录. 也就是说,有很多因素会影响我们提供记录的速度. The most common factors are:

  • Number of open requests: Over the past several years, 该地区在任何给定时间平均有大约80个公开申请. As such, 从收到申请之日起,新申请的周转时间一般为几周到几个月.
  • Complexity of the request: Records requests, 特别是那些涉及与学生一起工作的工作人员的电子邮件, can be quite complex. 公共记录办公室必须单独审查每个文件,以确保受保护的信息被正确编辑或免于发布. 由于这种审查,需要花费大量时间来审查复杂的请求.
  • Courtesy provided to staff: The Public Records Office provides courtesy notice to staff, including the name of the requestor, when that staff member’s records have specifically been requested. 然后,公共记录办公室会给员工几天的时间,让他们在公布记录之前提出问题或提出担忧.

公共记录办公室由两名员工组成,他们只兼职处理公共记录请求. We receive hundreds of requests every year, most with multiple questions. That number is growing in both volume and complexity.

Although every effort is made to answer requests as soon as possible, 公共记录官员必须在收集和审查记录的同时处理其他重要的地区任务. The process of locating and gathering records is a manual one, 每一份收集到的记录在公布之前都必须仔细检查是否包含机密或受保护的信息.

为了加快收到请求的记录,你能做的最好的事情就是非常具体地说明你想要的记录——给出一个狭窄的日期范围和对你想要的记录的详细描述,这将有助于公共记录官员快速找到它们,并减少审查不必要或无响应记录所花费的时间.

To appeal the denial of your request, the search or production of your request, or items withheld in your request, you may submit an appeal in writing to the District.

You can do so via email by emailing our office at publicrecords@joyerianicaragua.com. You may also submit an appeal via regular mail at the following address:

Public Records Office Office of the General Counsel
MS 32-151
P.O. Box 34165
Seattle, WA 98124-1165

Within your appeal, please include:

  • A copy of the redacted document (if applicable)
  • the District correspondence denying your request (if applicable)
  • A brief statement identifying the reason for your appeal

1974年的联邦家庭教育权利和隐私法案(“FERPA”)规定了父母访问教育记录的权利,并保护学生在其教育记录中的隐私利益.

FERPA赋予父母检查和审查子女教育记录的权利, the right to seek to have those records amended, 以及对这些记录中信息的披露有一定控制权的权利.

Contact Robin Wyman, rwyman@joyerianicaragua.com, or Amy Carter,  amcarter@joyerianicaragua.com, to obtain copies of special education records.